Using Price Codes & Setting up Pricing

Overview

In Zaui, Price Codes refer to the price that you will attach to a particular tour, activity, rental, or trip. This article will walk you through how to set up price codes for Standard, Rental and Interval Activities and which ways are more beneficial for your product type.

For detailed information on creating Price Codes for Private/Group/Charter Activities, check out Step 2 of this article.  

This article will cover the following topics:

• Types of Price Codes
• Hourly Rental Price Codes
• Online Service/End-Point Price Codes
• Passenger Price Codes
• Intro to Point to Point Price Codes
• Intro to Private/Group/Charter Price Codes

All pricing and taxes entered into the system should be entered up to 6 decimal places. This is important because if you start selling a higher quantity of a particular product or activity, you run the risk of rounding errors.

Types of Price Codes

When setting up your activity, you can add price codes that are either based on the Activity Date or the Purchase Date. For example, you would like to offer a cheaper price for bookings made from November 2020 to March 2021 for your April-June 2021 tours, and a regular price for bookings made during your operating season.  Keep this in mind when you are creating your price codes and whether the rates are based on the date of the tour or when the tour is purchased.

Hourly/Rental Price Codes

Creating your Price Code

1. From the navigation bar, select Settings > Manage Price Codes.
2. Click on Create Price Code from the shortcuts panel.
3. Set the Type to Hourly/Rental.
4. Enter the price code Name.
5. Down the left side of your New Price Code set-up, you can enter your Time Range(s) that will be used for pricing.
6. Flat Rate means that regardless of the length of time a customer rents equipment, the price will remain the same. To use this type of pricing, enter 0 - (whatever maximum number of times the rental can be booked for).
7. Hourly Rate means that pricing can be set up by the hour. To use this type of pricing, enter 0-1, 1.1-2, 2.1-3 etc. in the Time Ranges Start/Finish fields.
8. Enter the price per equipment, in each time range, remembering to exclude tax to six decimal places (to avoid rounding errors).

Range Definition and Use

Time Range (Hrs): This field is used for Rental activities that are using a different price based on time. Example: 1hr-24hrs: $50.00; 24.1hrs-48hrs: $100.00.

You can enter fractions of an hour for pricing by small time increments. For example, 0-0.5, 0.6-1 for pricing by the half-hour.

In the correct example below on the left side of the table, if an adult rents a bike for under an hour, they will be charged $10. For anything over an hour up to two hours, they will be charged $20 and so on. 

In the incorrect example on the right side of the table above, if you try and price between 1 and 2 there will be no pricing. The same is true between 3 and 4

Example Hourly Rental Pricing:

Online Service/ End-Point Price Codes

Creating your Price Code

1. From the navigation bar, select Settings > Manage Price Codes.
2. Click on Create Price Code from the shortcuts panel.
3. Set the Type to Online Service/End-point.
4. Enter the price code Name.
5. Set the Pricing service end-point (provided by the supplier/remote system).
6. Click on Save.

Passenger Price Codes

Creating your Price Code

1. From the navigation bar, select Settings > Manage Price Codes.
2. Click on Create Price Code from the shortcuts panel.
3. Set the Type to Passenger.
4. Enter the price code Name.
5. Calculate using Individual pax? is used to choose whether to apply graduated pricing based on the individual cell or graduate the pricing at each level. More info on this below.
6. Down the left side of your New Price Code set-up, you can enter your Range(pax) that will be used for pricing. More info on this below.
7. Enter the price per passenger for all types.
8. Enter any additional surplus fee in the field below the initial price field for each passenger.
9. Click on Save.

Range Definition and Graduated Pricing 

Range(pax): This field is used for Passenger and Point to Point price codes. It can be used for any activity whose pricing is graduated (reduced pricing based on passenger numbers). If you do not offer graduated pricing, the lower limit can be set to 1 and the upper limit to 100.

Example of non-graduated pricing:

1 adult pays the same regular fare as any other number of adults who book. 

Example 1 of graduated pricing:

1 to 5 adults pay a regular fare, 6 to 10 adults pay a reduced fare, and 11+ adults receive an even lower rate. 

Example 2 of graduated pricing:

You are offering a set price for a tour no matter how many passengers will participate. This graduated pricing setup is common for Private Activities. In the example below, the price for the tour is $299.00 no matter how many passengers are included in the tour.  For the first range, enter 1 - 1 and input the total price for the private tour. Then, input 2 - 100 and enter $0.00. This means when you have 2 or more passengers on this private tour, there will be $0.00 added to a total of $299. 

Calculating Using Individual Pax 

This section will show you how differently your graduated pricing will calculate based on whether or not the Calculate using Individual pax? checkbox is ticked. The example below is based on the Passenger pricing set-up screenshot for Example 1 of graduated pricing above.

By checking the Calculate using Individual pax? flag you can only use one passenger type.

Intro to Point to Point Price Codes

Before getting started on your Point to Point price code, you will need to make sure you have created all of your Cities, Zones and Pick-up locations.  

Creating your Price Code

1. From the navigation bar, select Settings > Manage Price Codes.
2. Click on Create Price Code from the shortcuts panel.
3. Set the Type to Point to Point. 
4. Enter the price code Name.
5. Select what Cities you would like to be for Point A and Point B.
6. Enter the Range(pax). 
7. Enter the price per passenger for all types, for both one-way and round-trip.
8. Enter any additional surplus fee in the field below the initial price field for each passenger.
9. Click on Save.

Each price change within a route will require its own Price Code. For example, travelling from Vancouver > Squamish will be separate from Vancouver > Whistler.

Intro to Group/Charter Price Codes

Creating your Price Code

1. From the navigation bar, select Settings > Manage Price Codes.
2. Click on Create Price Code from the shortcuts panel.
3. Set the Type to Point to Point. 
4. Enter the price code Name.
5. Select what Cities you would like to be for Point A and Point B.
6. Select the Equipment you wish to assign to this Price Code. 
7. Enter the Range(pax). 
8. Enter the price per passenger for all types, for both one-way and round-trip.
9. Enter any additional surplus fee in the field below the initial price field for each passenger.
10. Click on Save.

Charter Price Codes are similar to Point-to-Point Price Codes with the exception of two differences: pricing can be built per vehicle(s) and pricing can be one flat rate as opposed to per passenger. For flat pricing, set the "Range" from 1-1 as seen below:

If you have different pricing for different vehicle types, you can assign the equipment to its relevant price code. For example, a Luxury SUV Charter Price versus a Sprinter Van Charter Price. 

Check out this article to learn more about setting up Group/Charter Price Codes.