Setting up Per Person Pricing for Rental Activities

Overview

In Zaui, Price Codes refer to the price that you will attach to a particular tour, activity, rental, or trip. This article will walk you through how to set up price codes for Standard, Rental and Interval Activities and which ways are more beneficial for your product type.

For detailed information on creating Price Codes for Private/Group/Charter Activities, check out Step 2 of this article.  

This article will cover the following topics:

• Types of Price Codes
• Hourly Rental Price Codes

All pricing and taxes entered into the system should be entered up to 6 decimal places. This is important because if you start selling a higher quantity of a particular product or activity, you run the risk of rounding errors.

Types of Price Codes

When setting up your activity, you can add price codes that are either based on the Activity Date or the Purchase Date. For example, you would like to offer a cheaper price for bookings made from November 2020 to March 2021 for your April-June 2021 tours, and a regular price for bookings made during your operating season.  Keep this in mind when you are creating your price codes and whether the rates are based on the date of the tour or when the tour is purchased.

Hourly/Rental Price Codes

Creating your Price Code

1. From the navigation bar, select Settings > Pricing > Price Codes.
2. Click on Create Price Code from the shortcuts panel.
3. Set the Type to Hourly/Rental.
4. Enter the price code Name.
5. Down the left side of your New Price Code set-up, you can enter your Time Range(s) that will be used for pricing. 
6. Flat Rate means that regardless of the length of time a customer rents equipment, the price will remain the same. To use this type of pricing, enter 0 - (whatever maximum number of times the rental can be booked for).
7. Hourly Rate means that pricing can be set up by the hour. To use this type of pricing, enter 0-1, 1.1-2, 2.1-3 etc. in the Time Ranges Start/Finish fields.
8. Enter the price per equipment, in each time range, remembering to exclude tax to six decimal places (to avoid rounding errors).  

Range Definition and Use

Time Range (Hrs): This field is used for Rental activities that are using a different price based on time. Example: 1hr-24hrs: $50.00; 24.1hrs-48hrs: $100.00.

You can enter fractions of an hour for pricing by small time increments. For example, 0-0.5, 0.6-1 for pricing by the half-hour.

Example of how NOT to set up Hourly Rental Pricing:

In the incorrect example above, if you try to find a price between 1.x and 2.x, there will be no pricing. The same is true between 3.x and 4.x.

In the correct example below, if an adult rents a bike for under an hour, they will be charged $10. For anything over an hour up to two hours, they will be charged $20 and so on. 

You cannot have gaps between time ranges.