Connecting Tripletex with Your Zaui System

Overview

Tripletex simplifies accounting by automating key processes such as invoicing, tax management, payroll, and financial reporting. The integration with Zaui ensures seamless financial reconciliation, automatically creating orders, managing payments, and calculating tax (MVA) breakdowns.

This article covers:

• What is Tripletex
• Pre-installation Requirements
• Activating and Configuring Tripletex in Your Zaui System
• Mapping your Activities, Pricing Options, Products and Packages to Tripletex
• Managing Tripletex
• FAQs

Pre-installation Requirements

Before setting up Tripletex Direct Connect, ensure you meet the following requirements:

• Tripletex Subscription: Integrations are available with the Smart Package (as an add-on) or Komplett Package (included). More details: Tripletex Pricing.
• Chart of Accounts: Ensure all relevant accounts and payment methods are set up in Tripletex > Chart of Accounts.
  
  
• Mandatory Accounts: Even if not accepting credit card or gift card payments, you must configure:
  • 1501 (Credit Card)
  • 2901 (Gift Card)
• Product Setup: At least one product must be connected in Tripletex.
  
  
  
  
• Order Number Alignment:
  1. Check the most recent Booking ID in Zaui
     
     
     
     
  2. In Tripletex > Order/Offer, update the Number Series to continue from your last Zaui Reservation Number to avoid overlaps.
     
     

Activating and Configuring Tripletex in Zaui

Step 1: Enable Tripletex Integration

1. In Zaui, go to Settings > Marketplace.
2. Select Reporting from the left menu and click Tripletex Direct Connect.
   
3. Enter your Employee Token (found in your Tripletex account).  You can find more information on where to find it here.
4. Copy and paste the mapping template (see "App Custom Settings section below".)
   From the template, entries with “name” and “account” replace NAVN with the name of your account and 0000 with the account number.
   
   
   
   
5. Click Save App Settings.

Mapping Activities, Pricing Options, Products & Packages

Each activity, pricing option, product, and package in Zaui must be mapped to the correct Tripletex account code.

Step 1: Map Activities

1. Go to Activities > Activity List > [Selected Activity]
2. In the first section Activity Name/Date Information expand the Advanced Settings + section
   
   
   
   

3. In Map to accounting code enter the account code and the price portion of the activity cost associated with that account. Use the following format [ACCOUNT:PRICE PORTION] 
   For example: If 150 NOK is the portion for travel you would enter your travel account code (2901) and the portion like this: [2901:150]
   If you need to add more taxes, add more square brackets with no space in between.

4. Repeat the same for:
   
   Price Options.
   Activities > Pricing Options > [Selected Pricing Option] 
   
   
   
   Products
   Products> Product List > [Selected Product] expand the Advanced Settings + section
   
   
   
   Packages
   Packages> Package List > [Selected Package] expand the Advanced Settings + section
   
   
   
   
5. Once all mapping is complete, go back to Settings > Marketplace > Tripletex Direct Connect App and enable the app. Click + Save App Settings
   
   
   
   
   

Managing Tripletex Integration

Step 1: Test the Integration

1. Make a test booking in Zaui.
2. Use a Voucher as the payment method.
3. Log into Tripletex and confirm the order appears in Order Overview.
4. Wait a few minutes if no information appears—refresh the page.

Step 2: Modify & Cancel Bookings

• Modify a booking in Zaui and verify that updates sync with Tripletex.
• Cancel a booking in Zaui and confirm the order is removed in Tripletex.
• A cancelled booking in Tripletex will display with no product lines and an amount of 0 NOK.

Supported Payment Methods

• Credit Card
• Credit Card Refund
• Gift Certificate (double checking if correct as mix up with gift card is possible)
• Voucher
• Package Voucher

A Booking made with one of the above payment methods will trigger a transaction when it is created, modified or cancelled.

Bookings will show up in the Order Overview in Tripletex. The order number will be the same as the Res/Confirmation number in Zaui. 

The display date in the customer column will be the activity date (booking date). If the customer paid by credit card, it will show up as Internet User. If paid by voucher the customer will be the reseller. 

Order lines will show the Description consisting of the Account number and Product name in Tripletex followed by the Activity name and passenger type From Zaui. 

When showing the order or previewing the invoice there will be a line showing the Res/Confirmation numbers from Zaui as Booking # and the name of the customer if it is an Internet user. If it's a Reseller it will state the Reseller invoices, name of the company, the Company/Vendor ID and the invoice number. 

When clicking the order number you can click the 3 dots to find the Changelog of the booking in Tripletex to see the number of transactions sent for the order from Zaui. 

A cancelled booking will show Internet User or the Company name and have a line Cancelled booking #, have no product lines and amount to 0. 

You will be billed for each transaction each month for the transactions done in the month prior. You can find an overview of the bills in the Account and Billing tab in Zaui. Downloading the invoice will show the amount of transactions and their unit price. 

App Custom Settings

FAQs